Data Directory

Central repository of university data assets for effective accountability and responsibility allocation

10 Data Domains Role Accountability

Directory Overview

Data domains are high-level classifications of institutional data used for effective allocation of accountability and responsibility. The data directory is a central repository of university data assets, providing a clear view of data location, ownership, quality, and meaning.

10
Data Domains
25+
Data Element Categories
50+
Governance Roles
4
Sensitivity Levels

For any updates, please contact the Office of Institutional Research & Planning (OIRP).

Data Domains

Data Domain Directory

Showing 10 domains
Domain ID Data Domain Description Data Trustee Data Steward
1 Undergraduate Personal Data Includes name, date of birth, contact information, ID card, nationality, gender, etc. (for undergraduate students)
Provost
Academic Registry
Undergraduate Studies Director
Academic Registry
2 Undergraduate Management Data Includes admission, registration, examination and award information, academic records, fee payments, etc. (for undergraduate students)
Provost
Academic Registry
Undergraduate Studies Director
Academic Registry
3 Undergraduate Applicant Data Includes application details, supporting documents, etc. (for undergraduate students)
Provost
Academic Registry
Admissions Director
Academic Registry
4 Undergraduate Experience Data Data stored in the Student Learning Experience System (SLES)
Director of Student Affairs
Student Affairs Office
Senior Manager, Student Affairs
Student Affairs Office
5 Postgraduate Personal Data Includes name, date of birth, contact information, ID card, nationality, gender, etc. (for postgraduate students)
Provost
Academic Registry
Postgraduate Studies Director
Academic Registry
6 Postgraduate Management Data Includes admission, registration, examination and award information, academic records, fee payments, etc. (for postgraduate students)
Provost
Academic Registry
Postgraduate Studies Director
Academic Registry
7 Postgraduate Applicant Data Includes application details, supporting documents, etc. (for postgraduate students)
Provost
Academic Registry
Postgraduate Studies Director
Academic Registry
8 Postgraduate Experience Data Data stored in the Student Learning Experience System (SLES)
Director of Student Affairs
Student Affairs Office
Senior Manager, Student Affairs
Student Affairs Office
9 Staff Personal Data Includes name, date of birth, contact information, ID card, nationality, gender, etc. (for staff)
Vice-President (Administration)
Faculty Administration
Human Resources Director
Human Resources Office
10 Staff Management Data Includes employment, registration, examination and award information, academic records, fee payments, etc. (for staff)
Vice-President (Administration)
Faculty Administration
Human Resources Director
Human Resources Office

Data Governance Role Directory

Confidential

Data Governance Role Directory

Updated role directory containing individual contact information, responsibility scope, and authorization levels.

  • Complete contact information
  • Detailed role responsibilities
  • Authorization levels and permissions
  • Alternate contact information
Internal

Data Inventory and Asset Management

Templates and instructions for preparing data inventory, including classification, ownership, and quality information.

  • Data inventory templates
  • Asset management guidelines
  • Quality assessment tools
  • Metadata standards

Data Inventory

Once individual data domains are ready in the data governance tools, links to actual data inventory will be provided here.

Development Progress: Data inventory functionality is actively being developed, expected to launch in Q2 2025.

65% Complete

Data Asset Management

Data asset management involves identifying, classifying, evaluating, and managing the university's data assets to maximize their value and minimize associated risks.

Asset Discovery

Identify and document all data assets of the university

Classification & Tagging

Classify data assets based on sensitivity and criticality

Value Assessment

Assess business value and risks of data assets

Protection & Governance

Implement appropriate security controls and governance measures